Mary Rees: Good afternoon. We're going to wait just a couple minutes for everyone to come in. Hopefully you've all had some wonderful conversations with your social justice work groups. So we'll give just a few minutes for people to come in from that work.
We'll wait just another one or two minutes here.
Well, we want to thank you for joining our August 3rd, Moorpark College update. Just as a reminder, the update is being videoed, it's being transcribed.
If you would like to see the transcribed, you click on the CC for Closed Caption this whole will be closed captioned, the
update will then be recorded and will be posted on the President's website, the same as all of our updates. Today, the, you also do have the opportunity to ask questions and answer through the Q&A down at the bottom of your screen.
So again, a reminder, thank you for joining our Moorpark campus update for August 3rd, it is being videotaped, it is being videoed, it also is closed captioned, click on the CC at the bottom. Today's we're going to be talking about our Moorpark College Operational Plan. Good afternoon, Julius.
Julius Sokenu: Hi, Mary. Hi, everyone. Thank you for joining us this afternoon, as Mary said we're focused this session on operational plans for fall 2020
and first of all, I want to go ahead and thank everyone who was part of the work of putting this plan together.
It takes a village, as they say, and it really, in this case it does take a village. We appreciate the input and the insight from the various constituencies on campus. I want a particular shout out to the folks on our Coronavirus work group,
who served as not only providing us a voice and a focus group for this work, and in some cases they did research to put this work together,
for that, they are also on, in a sense, ended up being some of the folks who helped us write this work as well. So big shout out. And thank you to the Coronavirus work group. I also want to thank
John Sinutko and the folks and his folks who worked with John Everlove and with Jennifer are making sure that we are aligned the work we're doing with our facilities and physical landscape of the college environment.
And of course, I do want to thank our executive team for their leadership on this work as well as the collaboration with Academic Senate Classified Senate and input from our student government leadership.
This work requires that we're all aware of a couple of things, and I think the very first one is that the health and well being of our employees, of our students, of members of the Moorpark College family
comes first, that's our priority. We've chosen to deliver about 90% of our courses online, because we are still at a place where, as you know,
the transmission rates in California, but also in our county increasing and so we cannot make decisions where we want, we will be jeopardizing the health and well being of any one of you.
Secondly, we're making [background noise from internet] just make sure that we focus on the
needs of our students, and part of focusing on the needs of our students is to realize that there's curriculum, there are services that students need to have in person or in hybrid format,
and thus, there will be students on campus and there will be staff on campus, and we want to make sure that when they are with us that they engage in this safe [Background noise from internet] manner. Mitigating risk is the primary intention and the primary ethic that informs the work that we're doing here,
as always, the question is, you know, "How can we bring few people to campus?" so I know that folks
you know, the folks who are concerned about being able to come on campus, but our goal is to make sure that we have as few of people on campus so that we can track and monitor
interaction and track and monitor activities on campus as we continue.
It is also very important, other than mitigating risk, that we we are clear that there's so much uncertainty that is still out there, the Governor of the State of California has not provided us with clear direction at this point, as to
returning to own ground instruction for higher education, he's provided guidelines for K-12 but higher education has not received that guideline as of yet, and we're still waiting for that. So when that comes in, it might change things a bit,
but we are trying our very best to create a plan of action that is authentic and appropriate for our college community.
We're trying our very best to work in alliance with Ventura County Public Health so that whatever we're doing and what has been put in the document to you is reflective of that partnership and collaboration.
And again, as always, we will pivot as needed, but we are at a place where we all have to understand that this is a moving target and that we all owe it to one another, to be aware of
what is needed to be safe and pract- and functional in this context. I'm going to turn it over now to Dr. Jennifer Clark, our Vice President of Business and who will introduce the overall framework and then to John Everlove, who will go through it with you in great detail. Thank you.
Jennifer Clark: Thank you, Julius Welcome everybody. So glad that so many of you could join us today. I'm not going to take very much time, I want to give as much time as possible today to John Everlove who's done a phenomenal job on our plan.
I did want to thank you Julius for giving the shout out to the whole group, because it really has been particularly the last two or three weeks,
a flurry of input in conversations and consultation with all kinds of different people, particularly the Coronavirus work group, but others as well.
So thank you, thank you once again it's made, we have an exceptionally strong plan. So without further ado, I'm going to introduce John Everlove, who is our, he is more than a 30 plus year EMT,
he is our Allied Health coordinator; Moorpark was very blessed in January when we hired him and like I said he's done a phenomenal job with our plan.
Iin putting it together, listening, asking good questions, and then putting it all together. I did want to say one thing before I turn it over to John just so you have an idea. Overall, of how the presentation is chunked.
There are three major chunks of the presentation. The first is the pre-screening and really talking about the app that's going to be used to do the pre-screening.
The second part is going to be the screening on campus, highlighting who's conducting the screening, how exactly that's going to work.
And then the third chunk of the presentation is on the campus expectations like mask wearing, cleaning, that kind of thing.
So we're going to try, we're going to take a very brief pause
after the first section. The pre-screening app section, after the second section and screening, the on campus screening who's doing it, what that process is going to look like,
and then the third section for the expectations about cleaning and mask wearing.
There will be about 10 minutes at the end for questions if we, you know, if you typed in your question after we finished with that section, we can always come back at the end and catch you later, catch you in the last 10 minutes. So without further ado, John, please take it away.
John Everlove: Thank you, Jennifer. Thank you, Julius. It's a pleasure to be here today. I think I can reiterate safely that this is a collaborative work,
and while I get the honor to present it to you and have been a part of the process, I've just been one cog in the wheel of a
really strong team effort with a steadfast commitment to the safety and well being of our students, and our faculty, and our staff on campus
to, to try to facilitate an on campus learning environment during a really challenging time. As Jennifer said, I have a neat background that I was able to
bring to the table, in that I have been a paramedic here in Ventura County for the last approximately 30 years. I've worked with the Department of Public Health on different crises that were similar in in addressing issues of risk, for instance, the Ebola
outbreak and emerging infectious disease risk here in the county. So, working with the other team partners and strategic players we came up with a list of guidelines that we think best
facilitate the safety on campus through the Governor's direction, State Chancellor's Office, and the Department of Public Health.
The primary focus throughout the guidelines is safety, and
we recognize that this is a high risk environment to be in contact with people, during this time, and we've done the best we can to
develop a procedure to mitigate risk. So that spirit of safety, you'll see throughout and when in doubt, as you read through some of these procedural guidelines, you'll hopefully get the sense that that's where our focus has been.
The document is procedural, it's designed to be a set of guidelines that will walk you through in a step by step way,
what we're going to do on campus to increase the risk for everyone.
There are certain steps of the procedure that will be amended or edited as new information becomes available.
The information is ever changing, we anticipate there's going to be more changing information, so you may start to see the document
circulating with a date on it to reflect those new changes in guidelines or expectations. It is part of the process to be effective,
in this time, that we must be dynamic, and we must embrace the procedural changes that are going to take place through new science, new information, and new requirements.
So as we move through all of this, I encourage you to share your questions and comments, concerns, so that we can address those at the end of each of the segments that we put together.
The first step in the process that we're going to address today is the pre-screening process,
and the pre-screening process was put into place to identify those persons that may be at risk or symptomatic before they arrive on campus.
So the Ventura County Community College District has entered into a partnership with a phone app based system, that will encourage people to identify and self report symptoms that they may have before they come on campus.
This format is in place in many different businesses, many other institutions, but we're very fortunate that the college district entered into this partnership that will allow you to download
the Ventura County Community College District app on your phone and use that app through a link to
create a checklist of signs and symptoms that are known to be of highest risk for Covid symptomology. So once you download the VCCCD app
on your phone, you'll create an account and that account will be directly linked to you, and this Covid screening process.
This pre-screening process must be done before you come on campus.
It would be ineffective to have you show up on campus and do it while you were here, the purpose is that if you wake up in the morning or you are getting ready to come to the campus from some other location, that you will self identify your risk.
There is very, very little lost by self reporting.
There has been communication with faculty and heads of the departments here on campus to ensure that students are treated fairly,
and that being sick is not a punishable offense and doesn't have a detrimental impact on the students outcome.
So we really encourage people to be open and honest, as they go through the pre-screening process and in report anything they may be feeling that day that may be a risk.
We also encourage you to... identify those areas where maybe the questionnaire doesn't exactly address how you're feeling during that day,
but there's still some question in your mind, as to whether or not you should come to campus. So, in keeping with that, we encourage you that if you feel that you may or
could lean more towards being in a situation where you have a symptom, that you check off that box and you give yourself a day before reevaluating your symptoms or coming back.
We also encourage you that if you have some question about your risk or of exposure, or there's some other concern that you have
that you reach out to the Student Health Center and use them as a valued resource and point of contact to clarify through a tele-health
type of format, what it is that you may be experiencing and how that may apply to this risk assessment.
They've been fantastic, strategic partners through this. They're an ongoing resource for all of the persons that we have coming on campus, whether they're students, faculty, or staff,
and we really encourage you to use all of the people available to you, and certainly they're, they're very important part.
The phone app system is designed to replace a paper checklist; however, we recognize that the technology may not be perfect.
So if there is a time where your phone isn't working, a time where you're unable to complete the checklist for that day, then we will have a paper or backup system available.
That is our last resort, though, because that requires an in person evaluation for us, and we believe that creates greater risk. So when in doubt, we're urging people stay home, if you don't feel well.
Take a moment to separate yourself from the on campus environment, and limit the risk of exposure to those persons around you.
In some of the guidelines that you may have received, this was a separate phone app initially, and it has since been integrated into that VCCCD phone app as a link. So there is not a separate healthy return phone app that you need to download to participate in this process.
The benefit of that is that you only have one phone app, and the clarification that we're going to continue to make throughout this is that this is a mandatory process, you must complete this phone app
symptom checklist or questionnaire prior to arriving on campus.
If you do not show proof that you've completed this for the day that you look to attend an on campus event or class, you will not be able to participate for that day.
It is imperative that this be completed every day. It is for entry on to the campus and it is a minimum requirement.
We'll talk a little bit more about the screening process as we move forward, but for this segment regarding pre-screening symptoms, not coming to campus if you feel that you're sick. I'd like to open it up to to any questions and I see
that there are a couple here in the queue.
Jennifer: Yeah and there's really John there...lots of questions and if you could just repeat again the healthy return app. I think people are going to the app store, the Play Store,
and they're typing in healthy return or ready education or whatever. That's not what they need to do. Can you kind of just say that one more time?
John: Yes, thank you. So to be clear, initially the screening process was going to be a separate app. It was going to be a standalone application
that you downloaded on your phone through the healthy return process. Very, very recently that changed and now it is a link embedded into the VCCCD web,
or excuse me, phone app, so that you don't need to download something separately.
It is an app that will be maintained from an IT standpoint within the district. It provides you feedback, as you can see on your screen, that shows you that you've
either cleared. You're either cleared to enter the campus that day or that the symptoms you're exhibiting are not going to be
compatible with you attending an on campus event. It's pretty clear. You'll see on the left, the "you are clear"
screen will be what you'll show the screening personnel when you come onto campus as it relates to whether you've
completed the process successfully and whether you've been deemed low risk and can come onto campus. None of the protection guidelines that we have in place change
whether you are clear or whether you're exhibiting symptoms. What changes is whether you should be on campus or shouldn't be
on campus. So the "you are exhibiting symptoms" is really designed for you to complete at home or away from the school and
the checklist, rather, and that screen is designed to encourage you not to come to campus. If you show up to campus and you have this on your phone, we're going to strongly encourage you not to be around others and you will not be able to participate in classes that day.
Jennifer: So just to reiterate, I just did this, so I went to my Play Store and I typed VCCCD, it popped up, I downloaded the app, and so I get a menu of choice-when I select Moorpark, I get a menu of choices.
I don't see anything about the screening yet. Can you talk about that, just real briefly.
John: Yes, thank you very much. So the screening process is
Is being developed to meet the needs of the college district. Part of that is going to take a little bit of time. So we are scheduled to begin classes on August 17.
The first phase of the monitoring process using QR codes is going to go live here pretty quickly, but the actual health pass and all of the questionnaire
that will be embedded into that link in the app is scheduled to roll out on August 12th.
So on August 12th you'll be able to go on that app and you'll be able to see the checklist and the questionnaire process, you'll be able to go through and complete the Symptom Checklist
to self report and participate in all of the things that are needed to the pre-screening of coming on campus.
It is, we understand, approximately three to five days before the first day of class. So we encourage your patience and we encourage you also to be on top of it as soon as it does become available
to make sure your profile and your account is set up properly so that you can effectively participate in that process.
Jennifer: Thank you, John. So basically to everybody that's downloaded it, and looking for the link to the screening process, it's not available yet, you're not going to see it is the answer.
John: That is correct. If I may also, I'm looking at a couple of questions that are related to topics we'll cover further on down in the presentation.
However, one of the questions here is, is using the app mandatory? And the answer is yes, this is a mandatory participation process.
We are encouraging faculty to submit this process into their syllabus or syllabi for multiple classes so that the students are well aware of it, and then people coming on campus are aware of it.
There's a question also about those persons that don't have mobile devices and may not be able to
effectively use this process. We understand that that may be a challenge. We do have a paper checklist that I've included in the guidelines that will outline what symptoms we're looking for. We will facilitate
the needs of those persons that don't have a mobile device. However, we don't have the option of omitting the process from anyone
coming on campus. Meaning that a screening process will be done on every person that comes on campus as part of the commitment to safety and ensuring that these guidelines are met to the best of our ability.
Jennifer: And can you briefly, elevator speech, (chuckles)
does the question about, does the does the app have a Covid tracking component?
John: So yes, the Moorpark College Administration and the community college district will not be actively tracking people.
However, we will be actively communicating with the Department of Public Health in an effort to maintain
a good understanding of risk on our campus. So if we encounter someone who tests positive, a presumptive positive, or someone else that we believe is at high risk, there's a conversation that we're going to have regarding that process.
These guidelines are in partnership with the Department of Public Health
guidelines, and the governor's guidelines. So there are no unilateral actions that are being taken by the College. This is all consistent with that
safety commitment and making sure that anybody that comes on campus is appropriately screened to limit risk and to make sure that we identify those persons that may be symptomatic in an effective and timely manner.
One other point of clarification regarding the screening process that I think we really need to embrace moving forward. We talked a lot about symptoms being tra... or, I'm sorry, symptoms creating risk for other people.
But we're talking about an institution that is used by multiple people at different times and therefore the commitment is that we are going to maintain a safe standard
for every one on campus and for the campus itself. Buildings that we're using,
facilities that we're using, all of the things that we're coming in contact with as part of the campus infrastructure, need to be protected as well.
So we're protecting ourselves, we're protecting our community members, our faculty staff members that are part of the educational system. And we're also really focused on limiting risk to people that are participating in the on campus environment.
Jennifer: Thank you, John.
John: Okay and I'm just going through some of the other questions here. There's some discussion about language for Syllabi. I would encourage referencing the guidelines that are
part of this presentation in your syllabi, or in the course syllabus, to ensure that there's an understanding of the expectation.
The on campus screening, and the cleaning procedures, that sort of thing, as we move forward I think will tie in a little bit more to
what the expectation is.
Jennifer: And you've covered classified staff as well as faculty are required to use the app, because some people are asking about classified.
John: Thank you so much for clarifying. Yes, just to make it so that to the best of my ability there's no misunderstanding.
This applies to every person coming on campus. Staff, faculty, there's a procedure for delivery services and vendors who will be coming onto campus. All students,
whether you are participating in a class or not, if you're going to come on the Moorpark college campus, you must go through the screening process. It is possible that people coming on campus will not have completed the phone app based
check in or a screening. That's why we've got those paper checklists
that will be implemented as needed. But everybody coming on campus must complete the screening process, and our preference and the most effective way to do that is through that link
from the phone app for the Community College District. So all staff members, anyone that has a Ventura County Community College District email or profile should be utilizing that system.
Jennifer: And there's one last question. Is it required daily? Which I think you've covered, but...
I believe the answer is yes, ma'am.
John: It is a yes, absolutely. This is a daily check in process. Every time you come on campus, you must complete this
symptom Checklist. Again, the spirit of this process is to capture those people that are symptomatic before they come on campus and to keep them off campus to limit risk for everybody else. When putting that into context,
it would only make sense that we do this for everyone, everyone involved.
Jennifer: Thank you, John. I think that captures most of the questions about the app. If we have more later, we can catch them at the end.
John: That sounds great. And again, as we, as I look through some of these questions. I'm really grateful for them. There are important clarifications, some of these will be...some of these will be addressed as we go through...
through the rest of the presentation.
Okay.
Screening on, campus screening.
Any of you that wanted to go to Costco, or go to the supermarket, could do so and walk in through the same doors
as everyone else. You go through the aisles as everyone else. There is no pre-screening process before you go into that public environment.
The Moorpark college campus is going to be a little different for fall. We are implementing what we're calling screening tents.
Locations where persons will have their temperature checked, verification of completion of the phone app based screening checklist, and verification that the people coming on campus are symptom free.
At the check in tents, you'll see the map that has been created for our presentation.
At the check in tents, which are located at several different points, there will be screening personnel that you'll make contact with, they will do a no touch temperature check.
You'll fill that out in your screening phone checklist and you'll be provided with a wristband for the day that will verify you've gone through the screening process.
Each day will have a different color wristband. Each day you'll be committed to going through the screening process. And once you've entered,
excuse me, once you've left the screening tents, you're free to go about the campus and conduct your business.
As I talk about screening, though, I want to just really emphasize, this process is to allow you and afford you the opportunity to be here on campus in a safe environment.
And therefore it's also very important that if you're not here on campus for business directly related to your education, that you not stay on campus. So part of the screening process is also the limitation process or conversation of not hanging around on campus to
to congregate, to create large groups, and be in an environment other than the learning environment.
We realize that's a separation of the traditional educational experience. This is a compromise, and in order to be able to facilitate this compromise
we really need everyone's cooperation and recognition that the more people we have on campus, the greater the risk. And as an educational institution,
we need to try to get everybody through an entire semester to really make this valuable. So we ask for everyone's participation in recognition of that.
The daily check in tents, or screening tents, are located in green, and I'm going to go through those locations in a minute. I'm also going to talk about the campus map in general. You'll notice a few things that are addressed on here.
Down at the bottom right of the map, you'll see it says food share distribution site. I noticed a question that discusses a different term.
That was the language I used to discuss the issuing of food by the food pantry staff and personnel. It's a fabulous commitment and contribution they make to the community.
Personally, I believe it's going to increase. The demand is going to increase over time, not decrease, and therefore to limit risk of personnel coming on campus, or those persons needing the services of the food pantry
coming directly onto the main campus, the operation for the food share or food pantry system has been moved down to the bottom left, excuse me, the bottom right of campus
down by the field hockey site.
There is a separate map attached to the guidelines that show kind of the drive thru process. I didn't go into detail in this map, but merely identified that all of that will be down towards the bottom.
And thank you to John Sinutko and his staff for working with the food pantry staff to cooperatively come up with a food share system that we can keep running in light of these challenges.
Secondly, up to the top right portion of the campus, the North East portion of the campus, you'll see the observatory parking lots. Those are marked off right now for the Ventura County Department of Public Health Covid testing site.
That site is still up and running. It is still active today, it will be active throughout the fall semester.
You will see if you come on campus that the right lane of campus road has been coned off and designated for the entrance to the Covid testing location in the observatory parking lots.
The exit for that process is to the north end of the lot, the observatory lot, and that will continue to function throughout the fall and stay isolated to that location for the fall semester.
So it will be a parking lot that is closed and not accessible for any staff, student, or faculty parking for the fall semester. We'll talk a little bit about parking in a minute.
Moving around the map
you'll see multiple blue marks on the map. Those are closed or gated off areas.
Starting in September of 2020, parking lots A through C
will have an installation project for solar panels active in those parking lots. Therefore, for the fall semester,
all of those parking lots, effective immediately, are closed and will not be eligible for use for parking at any time.
All of the parking that will be done will have to be done without using the observatory lots and the A through C lots. Those will be gated off, gated off and closed for the solar panel installation operation. While we recognize that's an inconvenience,
given the number of people that are going to be on campus and the limited census that we will have, there doesn't seem to be any real strong predictable impact to our on campus operations.
Notice the red markings on the map for lot F, lot G, lot M, and the PA lot, those lots are the only open lots for staff, students, and faculty parking for fall 2020.
So I'll say it again, starting at the bottom right, lot F, lot G, lot M, and lot PA, those are the only open parking lots for staff, faculty, and student parking.
We've gone through and done a census analysis for those persons that will be coming on campus throughout the fall. Based on the numbers for the census, which were projected higher than what they actually are
to account for overlap, we believe that that will provide more than enough parking for everyone during the fall semester.
The parking locations are open to all staff, faculty, and students. There will be no parking permits issued or enforced for fall 2020.
The only assigned parking, if you will, that will be enforced, is handicapped parking, and all four the lots that we've identified
have some level of handicap or disabled parking. Disabled parking placards, the blue placards, and hangers from the rear view mirror, or license plates, will be required if you're going to park in a handicap location.
Addressing the check in tent locations now. You'll see them again marked in green.
There are three different locations set up for the upper portion of the campus. Starting at the right side of the the map, you'll notice one green tent located next to the child development center at the top of the stairs
next to the forum, and in close proximity to the Campus Center.
There is also handicapped parking that is open and will be open
next to the tent. That tent will be fixed and in place as will all the tents that are marked in this map. Those tents will be staffed by screeners that will go through the screening process that we outlined a few minutes ago.
The next tent location will be next to the PA and music buildings at the M lot.
That will also be a fixed location staffed by screeners who will go through the screening process and facilitate screening for the HSS building, the music building, other buildings on the upper half of campus, and facilitate screening as needed for the EATM personnel.
The third screening tent location is located next to the COMM building, more closely aligned to the administrative building, and again, the upper portion of the campus.
Both of those locations are located next to open parking lots in an effort to facilitate a faster screening process, and I'll address some of the timeframe here in a minute.
But also it's important to recognize that the campus will remain open to through traffic from our public transportation systems.
So both of these tents will facilitate screening for those persons that either need to use handicapped spaces that are found in both of those lots, or the public transportation system which will be closely aligned to the tents.
The EATM staff will be able to enter either one of those tents and circle back around to the EATM department once they've completed the screening process.
No matter where you're going on campus, you must participate in the screening process in order to be on campus in compliance with the guidelines.
If you choose to go to one location that is not close to your class or where you're going to wind up, that's fine. There is no assigned
check in location or screening tent location for you based on your status of whether you're a student, faculty or staff member, or where you're going. All three are open to anyone that needs to use them at the time.
The fourth location that is going to be used less frequently and is more closely aligned with the needs of the FM&O group
is the last screening tent down to the bottom left corner of your map next to Collins drive with access to the FM&O building.
That screening tent is there for delivery staff, vendor staff that can be captured through that screening location. It will be operated by the FM&O staff,
and they will also make contact with our on campus vendors to ensure that anyone coming on campus, to the best of our ability, is screened prior to their activities, regardless as to where those
activities are, and whether they're short term or long term. So that tent down at the bottom left at this time will be reserved for service vendors,
delivery personnel, and the FM and O team. They'll go through the exact same screening process. They're going to manage it on their own, however, given the unique nature of the Department.
You'll notice two references also to lighted PPE signs. One at the north corner of the map on the very top, that's in orange, and down at the very bottom of the map on the south side of campus Park Drive.
Those signs will be illuminated with a message along the lines of "masks are mandatory at Moorpark college" as a reminder that anyone
that comes on campus must be wearing a mask at all times. That is a minimum requirement for being on campus and the PPE signs will be daily reminders of that, and we'll talk a little bit more about it.
The map, as it stands right now,
has been agreed upon, and we're hopeful, fairly set as to how we're going to move forward.
There are some dynamic portions to it, but what is not dynamic, what is fixed and what will not change, is that the A through C lots will be closed throughout the fall,
the D and E lots will remain open for the public health Covid testing process, and the food pantry location has been agreed upon by all of the strategic partners and players.
The on campus screening locations at the tents.
The effort of course is to increase safety and decrease risk.
We project that there will be some level of weight at the screening locations, during the screening process, especially for the beginning of the process at the beginning of the semester.
We anticipate that that weight will decrease over time. We also anticipate that having three tents on campus disperses enough of the population coming on campus from a day to day basis to facilitate a very short queue.
There will be markings that will be put on the sidewalks by the tent locations to encourage social distancing, and we recognize that these may be easy places to congregate.
So we encourage everyone coming on campus as a reminder to please monitor the social distancing guidelines and the people around you.
Make sure that you're wearing a mask at all times and make sure that you're aware of the
the time that it may take for the screening process, and build that into your daily routine before you need to come on campus.
If it's anticipated that the screening process may take approximately 30 minutes from start to finish,
then obviously, it would be appropriate to have 30 minutes built into your routine ahead of time so that you're not late to class or to your commitments responsibilities.
We don't have a good number because it will depend upon how many people show up to which tent, as to how long that queue process will be.
However, our guidelines, and you can see from throughout the text, emphasize that masks are mandatory,
and that you must be wearing a mask before you get out of your vehicles to get into the queue for the check in process, or the screening process. There will not be
marked off parking locations, creating social distancing based on the parking locations themselves. Therefore, the policy of Moorpark college
has been agreed upon to be that you must wear a mask prior to leaving your vehicle to ensure that you are protecting yourself, protecting others, and that before you get into the queue process at the screening tense, that you are already, you're already covered.
If you have questions about the map, we'll come back to those as we talk a little bit more about the screening process itself.
Here is a checklist that was implemented for part of the nursing staff, I believe was using it. We used it at the EMT program in spring.
We were shut down in spring, just like all of the other programs were. Through approval from the Department of Public Health, we were allowed to continue with the healthcare education,
as long as we took into consideration the guidelines and these risk assessments that we conducted. So on a daily basis we conducted an identification of those persons that were symptomatic.
These are the latest CDC guidelines for Covid symptoms that represent highest risk. These are the ones identified by those persons that have
had the disease process of Covid, and therefore they're the ones that we're using for our Symptom Checklist. We understand that these have changed over time. We anticipate that they may change again, in which case we'll adapt our checklist accordingly.
There are several questions regarding this checklist and some of them relate to chronic conditions, some of them relate to episodic conditions like
maybe allergies or something like that. It's very easy to get into the details of these conditions, or these symptoms, to develop much bigger gray areas than what they currently are.
I will share with you the commitment is to safety. And therefore, the simple answer is a yes means no. A yes to any of these questions means that you do not come on campus
and you do not report for class that day. The temperature check, notice the number is greater than 100.4 degrees Fahrenheit.
Again, that's a CDC guideline and that is the guideline we'll be using at the screening tent locations to ensure that everybody is in compliance with the CDC guidelines and that we limit risk to the best of our ability.
If you have a question or you believe that there's something that may apply to you related to this checklist and you aren't sure what to do about it, the Student Health Center again is a great resource for you. Notice at the top, the instruction though regarding isolation.
If you are completing this checklist and you believe some of this may apply to you or one of these apply to you, we encourage you and request that you isolate yourself immediately.
The check in tent locations are open air locations, obviously designed to mitigate risk. The locations that I chose have good airflow through them, and in effort to keep
circulating air flow and to keep them clean to the best of our ability, and during the social distancing process, and mask wearing process to limit risk.
If, however, someone is symptomatic in that line, it does create an enhanced risk and ultimately can really interfere with our ability to provide an on campus education.
So, again, I reiterate, masks are mandatory. All persons must be wearing them from the time they leave their car and when in doubt, do not report to campus.
If you believe any of these apply to you before you leave your vehicle, don't leave your vehicle. Make your phone calls or notifications from your vehicle.
And we'll talk a little bit more about on campus cleaning and illnesses in a minute. But as it relates specifically to screening, very important that the screening process begins with you.
That it is you that is ultimately responsible to identify your symptoms and to participate in this process to create the safest environment possible
And limit risk to those people around you, to yourself, and to the campus and the facilities in general, to the place that that we're trying to keep open for all people in the community.
The screeners that you come into contact with will be wearing eye protection, masks, and gloves in accordance with CDC guidelines.
There's been a lot of discussion about eye protection.
I will speak more to that as needed. But for now, those persons coming on campus must wear a mask at least, that's a minimum requirement, and the screeners will have more PP, or personal protective equipment. We'll talk a little bit about masks and their use in a minute.
Handicapped guests may use any handicapped parking space with a placard clearly displayed at anytime, and the closest check in tent location
that is available. In accordance with that, if you require handicapped services for screening, again, the tent that is by the academic center or forum in between those two buildings
has plenty of handicapped parking locations. It is right next to the screening tent location. We encourage you to use that location to limit the need for you to get out of your vehicle and travel a long distance, just to be screened.
I'm looking at some of the questions that have been asked and I, I will go through
some of them.
Some of the questions related to illnesses for faculty and staff are left really to Jennifer and the executive team, or to your department head and your dean.
As it relates to contract issues, or those issues specifically related to pay, I am not your best resource to answer those questions. I think generically speaking though, all of us are committed to providing the safe environment and protecting our staff to the best of our ability.
Jennifer, would you like to comment on that?
Jennifer: Yeah, um, and there was new federal legislation as of April 1st, the...like families. It's something like...I'm trying to remember, it has a very long name, families first Coronavirus
protection...Again, it's a very, very long title, but it became effective April 1 and it provides a lot of these protections that questions are,
that people are asking about. So yes, it provides for, you know, if someone is caring for someone at home that has Covid, or they're symptomatic and they need to quarantine for 14 days, or
they are sick themselves, or...there are protections for all of that and a leave accordingly, right.
So, you know, those are sort of more general sort of HR questions but, you know, we have protections for employees for those situations.
John, there a lot of questions about hours, the screening tent hours.
John: Yes, thank you. So at this time we're working with the registrar's office to develop the
screening tent hours that they'll be in service based on when people are coming on campus and the need.
Our commitment is, at this time, a 12 hour commitment per day, and we are working with all of the programs to ensure that there are screening or checking locations available to all of the people coming on campus
based on their need. We recognize there are classes beginning at 6 A.M. We also recognize there are classes beginning at 8 P.M., and that some of the classes have been split in an effort to accommodate social distancing within the classroom environment. So we are going to
capture as much of that as we can and and we've widened the bandwidth, if you will, for the screening tents and the amount of personnel that we're bringing on board
to help facilitate that process. So we're, we're going to do our best to capture them.
We had projected initially that it would be a 7 A.M. to 7 P.M. 12 hour shift, but based on what we're looking at from the needs of the campus those hours may be modified.
And at this time, we're committed to making sure everyone gets screened. So we will accommodate the daily schedule accordingly and the normal business hours of operation.
And if I, as I look through a couple of these other questions, I'd like to clarify just a few things.
The
separate departments have been given separate consideration based on individual needs of the department. And what I mean by that is, no one is exempt from wearing the mask.
No one that comes on campus is exempt from wearing a mask. No one that comes on campus is exempt from the screening process.
So FM and O has a daily operation that is unique that doesn't allow them to go through the traditional screening tent process.
The Moorpark college police department, same. And we also recognize that EATM is a unique operation that could be potentially a 24/7 operation,
and therefore the screening process was added to the guidelines to accommodate EATM. So, separate from those three accommodations, we believe we can capture all of the other needs of the campus.
Working remotely and conversations with your supervisor regarding how to do that are all to be handled at the departmental level.
Those are questions that you'll have to ask them with the understanding that these guidelines, this framework is in place to hopefully develop a standard for all departments to meet regarding safety. The signs that you see
that are going to be posted around and we have in the guidelines here, those are CDC signs that were created to illustrate a very clear pattern of need.
And that is the social distancing portion of that.
Some of them appear to create a park environment where there are families sitting together. As you know, the CDC guidelines for families is different than those people that are separate. So
we are going to be observing on campus, the social distancing guidelines and requirements by the CDC, as well as the PPE requirements of wearing masks as you would in any other public environment.
At this time, the screening tent by the by the academic center to the forum is going to be located at the top of the stairs and
that small parking area is only handicapped parking. But in an effort to facilitate the needs of our guests and faculty, staff, and students that may not be able to
ambulate up the stairs, we're putting the tent at the top of the stairs, so that the handicapped parking is available as well.
Jennifer: And then John. Can you address when the process will begin like as of what date?
John: Thank you, so much. Jennifer: There's several questions about that.
John: Yes, thank you. So our goal is to begin this process by flex week. It is a lofty goal and our aspiration level may exceed our pain threshold on this. We're doing the best we can to get that up and running,
but we recognize that there are faculty that may need to come on campus to set certain things up or get certain pieces of
paper or equipment or something like that, that they may need to facilitate their classes.
To the best of our ability, that's when we're going to implement this. However, there's a good chance that will be delayed just based on a reasonable expectation of getting people where they need to be.
If you're coming on campus, though, to get something from your office as a faculty member, just like I have done several times, you must go through the screening process every single time you come on campus.
That is just not a negotiable item. So whether you're on campus for five minutes or five hours, you must go through the screening process. And we'll talk a little bit more about compliance and that sort of thing.
The parking structure is not available. Parking structure is going to be alternatively used for classes.
So there'll be actually instruction that will be facilitated in the parking structure to create an open air environment and enhance social distancing. So the parking structure will not be available during the fall semester.
And let's see, a question regarding the wristbands. We're going to be using paper wristbands, not plastic wristbands wristbands or latex wristbands.
The possibility of transferring germs using wristbands certainly could be a-and I shouldn't say they're paper, I believe they're plastic coated paper, that you're able to wash your hands and to clean
as you normally would. If you are concerned at any time about the wristbands being an issue, then
the solution would be to wear gloves and to make sure that your gloves are either covering the wristband so that you decrease the likelihood of
cross transmission, or if you have a sensitivity to the plastic from the wristband itself that you were a glove, that all exam gloves go up and over the wrist, that you wear the wristband over the glove to protect your skin.
Jennifer: So John we have like four minutes left and you have a
whole other section that we haven't even covered so
I'm just going to say, really, really quickly. Someone asked about managing their time and the two other sessions that are Tuesday and Wednesday.
I did want to mention to everybody that we are going to have, really it's a two hour session, and there's going to be a two hour session from 9 to 11 tomorrow, a ZOOM session that you've all been invited to.
There's a duplicate another session Wednesday afternoon from 2 to 4 that you're welcome to join us as well.
Now John pretty much we're going to be covering the same items in those two sessions. But obviously we're going to have more time. We're going to be able to answer more questions, right.
John: Absolutely, and I appreciate everyone's patience. This a lot of information in a short period of time. No one appreciates that more than I do.
And the details of this, you know, are very important. So I really hope that everybody can join us
tomorrow or Wednesday to continue the conversation. We planted some seeds here today and hopefully they'll be able to come back and
and participate in a more thorough or comprehensive discussion. As I go through these next few slides, then, in an effort to to
to keep things moving. I'll just articulate that we are setting up hospitality tables. One of the things that we will be doing on campus is we must shut down all of the public drinking fountains.
They are high points of transmission. They've been recognized as a great risk from the CDC and we recognize that hot summer months on Moorpark college's campus
are inconsistent with not having drinking fountains. Plus we want people to be able to use wipes or hand sanitizer as needed, so you will see multiple tables like this throughout the campus that will also have bottles of water
and available to everyone that chooses to use them. Our effort is to provide you with a place to
wipe your hands or clean your hands or sanitize in between one destination and another while also providing you an outdoor location where you can grab a bottle of water,
rehydrate before going back into class. We understand that wearing a mask while drinking water isn't possible but that'll be the only time that you're able to take off your mask or to take it off or to pull it down while you're
while you're drinking a bottle water, rehydrating. These also have several reminders to them as you can see about wearing the mask,
making sure that you're doing that at all times. That obligation, again, is to everybody on campus and I think we all have an equal responsibility to ensure that the people on campus are wearing their masks, and I know compliance is a big deal, wearing masks is very sensitive.
Our theory, collectively, is that if you're coming on campus to participate in the educational environment, that you are abiding by the student code of conduct, the faculty and employee
code of conduct, and that you recognize these are part of the conditions for employment and for attending the class and that you will
that you will participate willingly because you recognize the value of being on campus. I will share with you,
anecdotally, that in the EMT program we had several guidelines, obviously healthcare workers are accustomed to wearing PPE, but they don't make them more comfortable,
and we found great excitement and enthusiasm from our students being back on campus with other students in a learning environment participating in something other than
a computer tasks to be able to participate in the educational experience. We didn't have any problems with this process at all, nor did we find any problems with other classes that were around us during that time.
Included in the guidelines are also some hygiene and cleaning practices. It really is a cooperative effort that not only are we wearing masks, but we're washing our hands, the bathrooms will be open
and available, but that also we're wiping down door knobs and desks and computers and frequently used areas. Physical distancing or social distancing is still a guideline and requirement for us, even though you're wearing a mask with recognition that there is no
guaranteed protection once you separate six feet, that you still need to be using good judgment and practicing those safe practices, wearing a mask.
Here's a CDC guideline also for wearing masks. Most people don't know that a mask is a filter and therefore can become contaminated.
So for those of you using cloth masks that are reusable, really want you to be careful to take those masks off using the ear loops, not the face piece itself.
And that if you touch your mask you recognize that your hands need to be clean or disinfected at some point.
You can see here that folding the cloth reusable mask over on themselves before putting them somewhere because it is the outside portion of that mask that is the filter that has come into contact with the virus, potentially, and you can cross contaminate.
So for those of you using reusable masks, I encourage you to be very careful about where you put those and also recognize they have to be washed on a regular basis in order to maintain the cleanliness and effectiveness of the
material. There are actually whole guidelines on how to wash cloth mask. If you're using a disposable mask, we encourage you to recognize that disposable means disposable. They're not designed to be used multiple times and washed and reused.
And that the filter nature of a mask can offer its own level of contamination. So please be careful. Hence the reason we want everybody to wear a mask on campus so that you have a layer of protection for yourself if someone else's using a mask that isn't effective anymore.
Let's see, looking through some of these questions. Thank you so much for your support. I appreciate that very much. The pantry drive through portion.
Clients don't need to be screened if you have a contact list process.
If you have a process where they open their trunk or the back of their vehicle, you place food in it, shut the trunk or shut the back of the vehicle.
That doesn't necessarily have a screening component to it. They're not coming on campus, hence the reason the food pantry was moved down to the bottom of the
by the field hockey location to facilitate a smoother and faster turnaround process. My apologies to those of you that were offended that I use the term food share. it wasn't purposeful, I guarantee it.
And let's see.
Those seem to be the bottom questions...high school students.
The
I think there is some discussion that high school dual enrollment courses will not be offered on Moorpark college's campus for the fall semester.
We have a limited amount of students that will be joining us in the fall, and I believe that was the last decision regarding regarding dual enrollment.
Great question regarding food on campus.
The guidelines call for no eating indoors. period. Eating means removing a mask. Being indoors creates a high risk environment.
Eating indoors with no mask obviously is a higher risk environment. So the guidelines call for being outside only while eating and ensuring that you're protecting yourself to the best of your ability.
And let's see.
Health issues. Pre-existing conditions. We recognize that there are those people that have pre-existing conditions. We encourage you to work
with your personal physician or medical care provider and the Student Health Center if you believe you're at higher risk and if you want more clarification.
Last but not least, we'll talk about asymptomatic transmission because there's been a lot of discussion about that.
Asymptomatic transmission is possible. We've seen scientific evidence from the CDC and the Department of Public Health that states that there is some level of risk there.
There is a level of risk to everything that we're doing currently in this environment. We recognize that there is no way to eliminate risk. However, during these times, best practices matter.
And there is a commitment to the safety and well being of everyone on campus. Through these guidelines and the collaborative work of the Covid-19 work group
we believe we've captured the very best practices that are out there to ensure the most safe environment we can for those people coming on campus. If we find further information that
necessitates amending or editing these guidelines, we will definitely revisit them on a regular basis and change them accordingly. And if we determine that there's greater risk than is reasonable, we will identify those situations and
and act accordingly. I would submit to you that most of us are much greater risk going to a supermarket, going to a gas station, or going to some of our local box stores, than the risk that you'll
see here on campus, given these guidelines, with the understanding that everybody must adhere to them. So
there is an important part of this that isn't captured in the guidelines.
And that is what you do off campus matters to what happens on campus. So as you lead your normal life and your daily routine off campus,
we encourage you to recognize that everything you do creates risk, that you may transfer that risk to the on campus environment, and that during the fall semester that commitment must be everyone's commitment,
and enthusiastic commitment, to making sure that we adhere to the guidelines and recognize our high risk behaviors off campus to ensure a greater learning environment on campus.
Jennifer, thank you for your time. I appreciate all...
Jennifer: Thank you. I've been trying to type some answers to, to try to get more of the questions answered. I've been there...
There's still 57 open questions. We've answered like 30 odd so,
you know, just a lot, but we are going to look at all of these questions and make sure that, you know, if they haven't already been addressed that,
you know, they're addressed. So thank you all for submitting your questions. Again,
it takes a village and this it just makes our documents and our guidelines, our procedures that much stronger having all of you ask these questions. So thank you very, very much for being here and attending and.
And like John said earlier, we really, really hope that you can join us either Tuesday or Wednesday, because we will be able to go into more detail on and go into more of these questions and continue the discussion. So, thank you John.
Julius: Thank you, John. Thank you Jennifer, for that very detailed
overview of our operations plan for the fall semester. I think what's most important in what John has articulated is that,
again, our goal is to mitigate risk. We cannot eliminate risk, but we can mitigate it as best as possible. And each one of you, and each one of us is responsible and accountable for doing that.
The questions that have not been answered. We'll try, as Jennifer said, to get back answers available and can send those out later on today
so that folks who may not have time tomorrow or Wednesday to participate will have answers to those particular questions that were not answered
during our session today. We also plan to have a session during flex week so that for faculty who are not on contract right now that they will get an opportunity for them to have an in person, well, you know, virtually in person,
interaction with John and have their questions answered at that time as well. We'll give you the dates and times of that on later on in the week. Thank you once more. We appreciate your work and please stay safe. Please be healthy. Bye-bye